Description
Our UK based client is looking for a Executive Virtual Assistant to provide high-level administrative support to executives by helping them manage their schedules, tasks, and responsibilities. The role requires a combination of organizational, communication, and multitasking skills. The ideal candidate must be adaptable, highly organized, and capable of managing multiple tasks simultaneously while maintaining a high level of professionalism and confidentiality.
This is a remote position open to those living anywhere in South Africa.
Duties & Responsibilities
- Diary, Calendar and Itinerary management for senior executives
- Daily correspondence for executives, including but not limited to email and telephone handling
- Invoice and contract preparation and distribution
- Basic bookkeeping tasks e.g company expenses
- Ensure internal processes and systems operate smoothly and efficiently
- Coordinate with the client engagement and external events teams to align activities and initiatives
- Accommodation and venue booking and management
- Coordinate with client engagement and external events teams
- Event management e.g sending out invites and handling all RSVP’s and guest special requirements
Skills, Experience & Requirements
- Proven experience as an Executive Assistant
- Experience working in a fast-paced, high-touch client-focused environment
- Background in financial services or related industries is a plus
- Experience managing multiple executives’ schedules and tasks simultaneously
- Exceptional organizational skills, with the ability to manage multiple tasks, prioritize effectively, and maintain attention to detail
- Excellent written and verbal communication skills, with perfect spelling and grammar
- Technical proficiency in Hubspot (newsletter creation, understanding marketing dashboards), QuickBooks (basic bookkeeping), PowerPoint (presentation creation/editing), Canva, and video editing tools (YouTube/Vimeo)
- Strong time management skills, with the ability to manage and coordinate busy schedules
- Proactive problem-solving approach, with the ability to identify and resolve issues efficiently
- Ability to handle sensitive information with discretion and professionalism
- Experience in event coordination, including booking venues, managing resources, and handling invitations
- Relevant educational background preferred (e.g., degree in business administration, finance, or a related field)
- Professional certifications related to administrative support or financial services are a plus
- Highly organized and detail-oriented, comfortable working closely with senior executives
- Proactive and energetic self-starter, able to thrive in a high-pressure environment
- Commitment to maintaining high standards in all tasks
- Flexibility and adaptability to changing priorities and demands
Load Shedding
Applicants must be able to ensure they can maintain internet and power during office hours.
Application ends on
August 16, 2024