Description
Our UK-based client hosts one of the country’s most innovative and immersive B2B marketing events, combining structured networking, entertainment, and thought leadership into a high-energy one-day experience. Their event format moves away from traditional conferences, delivering valuable partnerships through curated meetings, roundtables, and private sessions.
They are now hiring a remote Events Assistant to support the planning and execution of these events. In this role, you’ll manage key logistics such as 1:1 meetings, roundtables, private dinners, and communications, while also supporting the operations and marketing teams. The ideal candidate is highly organised and enjoys being part of a small, fast-paced team. If you’ve got some experience in events, admin, or marketing, and feel confident managing spreadsheets, guest lists, and email campaigns then we want to hear from you!
This is a remote position open to those living anywhere in South Africa.
Duties & Responsibilities
Networking & Event Formats
- Schedule and coordinate 1:1 networking meetings, including attendee matching and conflict resolution
- Manage private dinners and roundtables, including RSVPs, dietary preferences, guest lists, and prep documents
- Ensure a seamless experience for all networking formats through clear tracking and attendee communications
Operational Support
- Assist the Event Director with event planning timelines, supplier coordination, and venue documentation
- Maintain up-to-date planning files using tools like Airtable, Google Sheets, and shared trackers
- Prepare event materials such as name badges, signage, table plans, and speaker packs
- Ensure all pre-event logistics are handled accurately and on time
Marketing & Communications
- Draft and schedule LinkedIn posts, newsletters, and event communications using HubSpot or similar tools
- Respond to attendee queries, chase incomplete details (e.g. bios, meeting preferences), and manage inbound communications
- Ensure all written communication is timely, accurate, and aligned with event timelines
Admin & Team Support
- Provide reliable administrative support to the team during busy periods leading up to events
- Organise and archive post-event materials and data to support follow-up activities
- Contribute to a collaborative, detail-focused team environment
Key Objectives
- 1:1 meetings, dinners, and roundtables are well-managed with clear communication and minimal issues
- All attendee and partner communications are sent out on time with accurate information
- Project timelines and documents are updated regularly to support internal coordination
- Materials and logistics are delivered ahead of schedule and to specification
- Attendee support is prompt and professional throughout the planning process
- The team, including the Event Director, receives timely and dependable admin assistance
Skills, Experience & Requirements
- 1–2 years’ experience in events, marketing, or administrative roles (ideally in B2B, media, or partnerships)
- Ability to manage multiple tasks in a deadline-driven environment
- Comfortable using spreadsheets, shared planning documents, and project management tools
- Experience with email platforms (e.g. HubSpot, Mailchimp) and social media scheduling tools is a plus
- Confident communicator, both written and verbal, with a professional and friendly tone
- Detail-oriented, organised, and proactive in problem-solving and follow-up
Load Shedding
Applicants must be able to ensure they can maintain internet and power during office hours.
