Description
Our UK-based client is seeking a highly organized and adaptable Office Manager to oversee and manage business operations, ensuring efficiency and productivity. The ideal candidate will provide high-level administrative support to senior executives by managing schedules, tasks, and responsibilities while maintaining a high level of professionalism and confidentiality.
This is a remote position open to those living anywhere in South Africa.
Duties & Responsibilities
- Develop and implement business strategies and plans
- Oversee financial planning, budgeting, and basic bookkeeping
- Streamline and optimize internal processes for operational efficiency
- Manage company expenses and financial reporting
- Coordinate with various teams to align activities and initiatives
- Handle invoice and contract preparation and distribution
- Ensure compliance with company policies and regulatory requirements
- Manage senior executives’ diaries, calendars, and itineraries
- Handle daily correspondence, including email and telephone communication
- Book accommodations and venues for executive travel and events
- Coordinate event management, including sending invites and handling RSVPs
- Assist in client engagement and external events coordination
Skills, Experience & Requirements
- Experience in a fast-paced, client-focused environment
- Background in financial services or related industries is a plus
- Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively
- Excellent written and verbal communication skills, with perfect spelling and grammar
- Technical proficiency in Hubspot, QuickBooks, PowerPoint, Canva, and video editing tools (YouTube/Vimeo)
- Strong time management skills and the ability to manage busy schedules
- Proactive problem-solving approach with the ability to identify and resolve issues efficiently
- Ability to handle sensitive information with discretion and professionalism
- Experience in event coordination, including booking venues and managing resources
- Professional certifications related to business management or financial services are a plus
- Highly organized, detail-oriented, and comfortable working closely with senior executives
- Proactive and energetic self-starter, able to thrive in a high-pressure environment
- Flexibility and adaptability to changing priorities and demand
Load Shedding
Applicants must be able to ensure they can maintain internet and power during office hours.
Application ends on
November 1, 2024
