Description
Our client is a well-established UK-based consultancy supporting construction, engineering, and infrastructure firms with bid management, sales operations, and project documentation. With a growing client base across the UK, they work closely with contractors and consultants to deliver high-quality tenders, fee proposals, and sales materials.
They are hiring a Remote Administrative Assistant to support the company’s Bid and Sales team. This role will focus on providing structured administrative support across tender submissions, document management, CRM updates, and scheduling. You will be a key part of the process behind winning work and improving the efficiency of client-facing teams.
This is a remote position open to those living anywhere in South Africa.
Duties & Responsibilities
- Register and monitor public and private sector bid/tender portals for new opportunities
- Download and file tender documentation, manage tracking sheets, and maintain opportunity logs
- Coordinate the bid/no-bid decision process including scheduling, meeting invites, and follow-up
- Collate and format proposal documents, including case studies, CVs, and reference materials
- Prepare and format fee proposals using approved templates and standard wording
- Submit tender responses and supporting documents via required portals or email
- Maintain shared folders and document libraries on platforms like SharePoint, OneDrive, and Teams
- Keep CRM (Salesforce or similar) updated with proposal activity, client interactions, and deadlines
- Manage bid and sales calendars, schedule internal and external meetings, and take basic action notes
- Follow up with internal teams or clients for outstanding documentation, forms, or approvals
- Carry out routine administrative tasks such as document proofing, formatting, PDF conversion, and filing
- Organise and update template libraries, including CVs, case studies, and compliance checklists
- Record and organise post-bid feedback and lessons learned to improve future submissions
- Reduce repetitive admin tasks for sales and management staff
- Ensure accurate, timely, and organised support throughout the bid lifecycle
- Help improve win rates by supporting clear, professional submissions and process discipline
- Maintain well-organised folders, templates, and document libraries
- Keep CRM and other systems current with accurate activity records
Skills, Experience & Requirements
- 2+ years of admin experience (bid or tender support experience is a strong plus)
- Strong organisational and communication skills
- Excellent English writing, formatting, and proofreading skills
- Proficiency in MS Word, Excel, Outlook, and document formatting
- Experience using CRMs (e.g. Salesforce) and cloud storage tools (e.g. SharePoint, OneDrive, Teams)
- High attention to detail and ability to follow established templates and formats
- Comfortable working independently and managing multiple deadlines
- Experience supporting sales or construction teams is a bonus but not required
- Proactive, highly organised, and reliable
- Quick to learn new systems and confident using digital tools
- Good communicator who collaborates effectively with remote UK-based teams
- Detail-focused and able to manage document-heavy workflows
- Takes initiative to follow up and ensure tasks are completed
- Friendly, professional, and focused on supporting a high-performing team
Load Shedding
Applicants must be able to ensure they can maintain internet and power during office hours.
